CHHS THEATRE BOOSTERS MINUTES

February 12, 2008

President Kent Meier called the meeting to order at 7:10 pm.  

Present: Shiryl Gillaspie, Pauline & Kent Meier, Debbie Avery, Jann & John Lynch, Denise Light, Laura Dearing, Elizabeth Tessler, Leslie Henry, Mary Corey, Kim Sutter, Susan Taylor. 

Minutes were approved with motion by Shiryl Gillaspie and second from Elizabeth Tessler.

Treasurer’s Report: Cecilia Monacelli was out of town; she will have a complete report upon her return.  

·          Mrs. Koepf updated us on preliminary Bye Bye Birdie numbers. Ticket sales are part of the Theatre Student Activity Fund; over $13,000+ were sold at lunch time including walk-up sales at performances. There are approximately $6,000+ in Internet sales. She has approximately $5700 in expenses to pay.

·          She thanked all the Boosters and parents who helped with all aspects of the show from starving artist meals (Laura Dearing) to Concessions (Kim Sutter); Decorations (Jann Lynch) Cast Party hostess (Denise Light) Volunteers (Debbie Avery, Shiryl Gillaspie) Program (Susan Taylor) Website (Tammy Mayfield) and Sponsorship (Kent Meier.)

·          Betty Lynn Buckley: Nominations will be announced April 29^th;  Awards Ceremony-TBA (May 22 or 23 tentatively)

·          UIL One Act Play info was passed out with info about Clinics, performances etc.

·          New York City trip over Spring Break: Parent meeting Feb. 26 at 7:00pm in auditorium.

·          OI: Mrs. Koepf asked for assistance in ordering/purchasing original, copyrighted works of pieces used in the NFL and TFA Tournaments. Elizabeth Tessler volunteered to order the materials. Boosters will purchase. 

Kent Meier announced that the Theatre Boosters have a PO Box #1315 for all correspondence, etc. This will avoid lost and misdirected mail within the CHHS mail distribution system. 

Susan Taylor will follow up on Sponsorship plaques, get bids on having some made, etc. 

Kent Meier will get posters framed for Marquee, Broadway and Opening Night Gala Sponsors as well as for the wall outside the Box Office in the Panther Den.

Kim Sutter gave preliminary figures for BBB concessions. She estimates Boosters made $1700 in sales from flowers, t-shirts, candy grams, bottled water and snacks. There were no concession foods left over. 

Susan Taylor suggested giving season tickets for 2 or 4 to next year’s fall play/spring musical as a silent auction item for the Grapevine-Colleyville Education Foundation or Colleyville Chamber of Commerce “City Slickers.” It is a publicity effort to build upon the great ‘buzz’ created by Bye Bye Birdie and the entire Theatre Program to carry in to next year. Jann Lynch suggested including ‘back stage passes.’ No action taken. 

Jann Lynch gave an update on Banquet (May 17^th): the Marriott Solana has repainted, re-carpeted and remodeled the ballroom. Banquet meal choices range from  buffet style at $22.00 to 32 sit-down. They have been quite accommodating as they are not charging the normal ballroom fee. 

Mrs. Koepf will check with Jay Young photography to take pictures of Senior Interp Team and Senior Theatre Students for the Jay Young Wall in the CHHS Panther Den.   

ITS dues check: Mrs. Koepf will follow up on when it is due. 

Kent Meier: Yearbook Senior ITS page is way overdue and he requested senior pictures of all ITS students ASAP. 

Senior Scholarships--Kent Meier brought up Senior Scholarships (currently $500 each) and suggested increasing the number of scholarships from 3 to 5 and establishing specific criteria for award of all the scholarships. Denise Light made a motion to increase the number of $500 scholarships from 3 to 5; Elizabeth Tessler seconded. Discussion indicated a consensus that more detailed criteria for the scholarships will be taken up at a later time. John Lynch expressed concern about increasing the number of scholarships until the criteria issues are settled. Motion passed.  

Meeting adjourned at 8:30 pm.  Next meeting is scheduled for March 4th, 2008.  

Respectfully submitted,

Susan Taylor, Theatre Booster Secretary